Everything in Ekansha HRMS
One employee record feeds attendance, leave and payroll. Here is what each part does today.
People
Employee records you can trust
Every employee's details in one profile, with the documents to back them up.
- Complete profilesPersonal, address, family, qualifications, experience, documents and photo.
- Bank, ID and PF detailsStored encrypted. Changes made by employees wait for HR approval.
- OrganisationDepartments, designations, grades, places and reporting managers.
- Import and exportAdd employees from a CSV file, export the list, update salaries in bulk.
- Employee codesEach new employee gets a code and a sign-in automatically.
- ExitsDeactivate a leaver, and their open sessions stop working at once.
Attendance
Attendance that fills itself in
Punches from your biometric machine arrive every night. Shifts decide what counts as late or overtime.
- Biometric importDaily import of punches from your attendance machine's service.
- ShiftsCreate shifts and assign employees from a date. Late marks and overtime follow the shift.
- Month viewEach day with in and out times, late marks, weekly offs, holidays and leave.
- Missing punchesEmployees ask for a correction, their manager approves it.
- Who is inManagers see who is in, late or on leave today.
- Feeds payrollAbsences and half days become loss of pay automatically.
Leave
Your leave policy, applied the same way every time
Set the rules once. Balances, approvals and the ledger take care of themselves.
- Leave rulesYearly amount, monthly or yearly credit, and carry-forward for each leave type.
- One or two approvalsManager first, then HR when you want both. Nobody approves their own leave.
- Full and half daysEmployees apply with a reason and can cancel while it waits.
- Balances and ledgerEvery credit and deduction recorded, so balances always add up.
- Holiday calendarYour company's holidays, shown to everyone.
- RemindersRequests waiting more than 2 days are reminded to the approver each morning.
Payroll
Monthly payroll with Indian statutory deductions
Payroll is worked out from attendance and leave, checked by HR, then locked.
- Salary rulesBasic and HRA percentages, PF and ESIC rates and ceilings, professional tax slabs, reimbursements. Rules can differ by grade.
- Salary revisionsCTC changes with the month they start from.
- Earnings and deductionsBonus, arrears, incentives, advance recovery: one-off or repeating.
- Payroll runsDraft, approve, lock. Override loss of pay, hold a salary or add remarks before you approve.
- PayslipsPDF payslips employees download themselves once the month is locked.
- ReportsSalary register and the bank transfer list for each run.
Portal and self-service
A portal for every employee
Fewer emails to HR: people find their own answers and raise their own requests.
- Dashboards for each roleEmployees see attendance, balances and holidays; managers see their team; HR sees the company.
- NotificationsA bell for approvals, decisions and reminders, with optional email.
- AnnouncementsPublish news to everyone's dashboard. Birthdays and work anniversaries show too.
- TasksGive tasks to employees and follow their status.
- RecruitmentJob openings, applications and interviews.
- Any deviceEvery page works in a phone browser, with no app to install.
Administration
Control over who sees what
Permissions are checked by the server on every request, not just hidden in the menu.
- Four rolesSuper Admin, HR, Manager and Employee. Managers only see their own team.
- Audit trailWho changed salary, bank, ID, roles or payroll locks, when, and from where.
- Company settingsName, address, GSTIN, logo, weekly offs, business units and the payslip note.
- Your data, any timeDownload a zip of your company's data whenever you like.
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